Patient Dispatch Specialist

At Tactile Medical, we specialize in developing at-home therapy devices to treat lymphedema, chronic venous insufficiency and respiratory illnesses. The Patient Dispatch Specialist is an individual contributor responsible for scheduling, rescheduling, and confirming patient demos and trainings for the field team. This role ensures timely and accurate coordination across all U.S. time zones. The Specialist will use a dispatch module and other tools to manage patient engagements and support operational efficiency. Accountabilities &

• Schedule and coordinate patient demos and trainings for field personnel using Salesforce and/or other tools.
• Communicate with patients to confirm appointments, handle rescheduling, and manage cancellations.
• Ensure accurate documentation of scheduling activities and patient interactions.
• Collaborate with field teams to align scheduling with availability, geography, and patient needs.
• Monitor dispatch workflows and escalate issues as needed.
• Maintain HIPAA compliance and data integrity across all scheduling activities.
• Other duties as assigned Education & Experience Required:
• Associate’s degree or equivalent experience in healthcare administration, business, or related field.
• 2+ years of experience in scheduling, dispatch, or patient coordination roles.
• Experience using CRM systems (Salesforce preferred). Preferred:
• Experience in healthcare or patient services environments.
• Bilingual proficiency (Spanish preferred). Knowledge & Skills
• Familiarity with Salesforce or similar CRM platforms.
• Commitment to HIPAA compliance and patient confidentiality.
• Excellent written and verbal communication
• Stellar customer service abilities
• Highly organized with exceptional attention to detail, strong documentation capabilities, and effective time management skills.
• Ability to work independently and manage multiple priorities.
• Proficiency in tools such as Microsoft Office 365, Zoom, Teams, Chatter, and Filemaker. Our total compensation package includes medical, dental and vision benefits, retirement benefits, employee stock purchase plan, paid time off, parental leave, family medical leave, volunteer time off and additional leave programs, life insurance, disability coverage, and other life and work wellness benefits and discounts. Benefits may be subject to generally applicable eligibility, waiting period, contributions, and other requirements and conditions. Below is the starting salary or hourly range for this position, although offers may differ based on the candidate's location, job-specific knowledge, skills and experience. US